What’s new in Dynamics CRM 2011

More videos, continued.

Dynamics Marketplace

Microsoft’s strategy for marketing automation

Dynamics Partners in the Cloud era

Dynamics CRM vs. Salesforce

Earlier in the year, this company had restructured their staff.  During this process they had disabled the user account of a key former employee that was the owner of all the workflows.

What was the lesson learned?  Disabling the Owner user account of a workflow will disable the workflow jobs as well. Workflows require an active user account to process the jobs. When developing workflows for an organization, make sure all of the published workflows are owned by an administrative account, and not an employee.

Dynamics CRM 4.0 does warn you of this fact while disabling a user (see screenshot below).

Disabling a User in Dynamics CRM 4.0

Unfortunately for my client, all of their workflow activity during the downtime could not be recovered, despite having finally re-enabled the workflows.  Again, as a Dynamics CRM Consultant, be sure to educate your clients of this fact.

Hopefully there will be more to come soon. Let me know if you have a specific Dynamics CRM topic you’d like me to address, and I just might make a video walkthrough based on it. Meanwhile, I’ll continue to practice on my demo voice.

Looking forward to your feedback!

You know your users want to push your buttons.

Microsoft Dynamics CRM 4.0 is already user friendly and intuitive.  However, there will be times where you want to nudge the CRM users along the road to productivity by providing a nice shiny button that does what they want.  In this case I want to add a button to a custom entity form, where upon clicking would automatically pop open a new related record.  

 A couple potential  case examples off the top of my head:  

• Button to create a new Phone Call activity, related to an open custom entity record.
• Button to create a new Contact record, related to an open Account record.

Since the button can run JavaScript on demand, you can think outside the box and consider other unique scenarios and possibilities.  

See below for the general procedure to get this published.  I’ll try to make it quick and painless.  

Customize your ISV.config file  

All Dynamics CRM deployments include a default ISV Config file.  However, this default file is typically riddled with developer test examples that can clutter your CRM if you’re not mindful.  On the other hand, it may serve as a useful reference to see some customization possbilities.   

If you want a clean ISV Config file with the button I’m creating, I’ve provided a copy here to download.  It’s up to you! 

ISV-button-template.zip  

To export or back up your current ISV Config file:   

1. Navigate to Settings > Customization > Export Customizations.
2. Export the ISV file to your desktop or local drive.

Exporting your ISV Config file

  Use your favorite XML or text editor program to view and edit your ISV customization file.  I particularly like the free Microsoft XML Notepad 2007 and Notepad ++. The code you want to add will look something like the below, nested in the Entities section. 

      <Entities>
        <Entity name=”new_customentity”>
          <ToolBar ValidForCreate=”0″ ValidForUpdate=”1″>
            <ToolBarSpacer></ToolBarSpacer>
            <Button Icon=”/_imgs/ico_18_debug.gif” JavaScript=”locAddRelatedTo(10016);”>
              <Titles>
                <Title LCID=”1033″ Text=”Create a new related record” />
              </Titles>
              <ToolTips>
                <ToolTip LCID=”1033″ Text=”Create a new related record based on this open record.” />
              </ToolTips>
            </Button>
            <ToolBarSpacer />
          </ToolBar>
        </Entity>
      </Entities> 

  In the above code, we: 

• Referenced where we want this button with the Entity name value.
• Made this button available only when a record is saved by disabling ValidForCreate and enabling ValidForUpdate.
• Added a couple ToolBarSpacer spots for neatness.
• Referenced a icon for it at the Button Icon value.  The debug icon works for me.
• Added Title and ToolTip info to let the users know what it does.
• Added a simple JavaScript line to create a new related record.

To make this JavaScript work for you, you’ll need to find out the related entity’s “Object Type Code”.  It’s really easy.  Simply browse to your CRM deployment’s Metadata Browser, which is typically at this URL format: 

http://{CRM_URL}/{Organization_Name}/sdk/list.aspx

Click on the related entity’s details, and you should see “Object Type Code” number.  Insert that number in the parenthesis for this JavaScript snippet:

locAddRelatedTo({Object_Type_Code})

Follow me here: the locAddRelatedTo function will let the button open a new related CRM record of the entity I specified with the Object Type Code.  Simple as that.

 Once you finished customizing your new ISV Config file, make sure you upload it back to your CRM deployment. 

Last Step!  Enable custom menus and toolbars

If you published your new ISV config file and you still don’t see the changes, this is the reason.

By default, CRM disables the custom menus and toolbars.  This means CRM will simply ignore whatever ISV Config file is out there.

To enable your custom button:  

• Navigate to Settings > Administration> System Settings.
• Click on the Customization tab.
• Add the Clients where you want this customization to appear.  The choices?  Web, Outlook, and Outlook Offline.

Custom Menu Settings

  Thanks to Mitch Milam’s blog for pointing me in the right direction.  

Dynamics CRM and Twitter combined. You cannot escape.

The highly anticipated Social Networking Accelerator was released today!  It was last announced this past July, promising Twitter integration out-of-the-box and future enhancements for other social networks.

Social Networking Accelerator for Microsoft Dynamics CRM 4.0 [CodePlex.com]

To view all the features this new Accelerator provides, review the video below or at this link.

Social Networking Accelerator for Microsoft Dynamics CRM 4.0

Links and release notes from CodePlex are listed below.  Hey Microsoft: I’m still waiting on the Social Networking Accelerator you promised.  Any updates?

• Portal Integration
  • CodePlex link: http://crmaccelerators.codeplex.com/Release/ProjectReleases.aspx?ReleaseId=29992

The Portal Integration Accelerator easily connects Microsoft Dynamics CRM to an organization’s Web experience. This release builds on the eService portal engine and expands to allow customers to configure and expose any CRM entity to an external facing portal.

The installation package contains all source code, documentation and a step-by-step installation video.

• Partner Relationship Management (PRM)
  • CodePlex link: http://crmaccelerators.codeplex.com/Release/ProjectReleases.aspx?ReleaseId=29990

The Partner Relationship Management (PRM) Accelerator allows businesses to use Microsoft Dynamics CRM to distribute sales leads and centrally manage sales opportunities across channel partners. It provides pre-built extensions to the Microsoft Dynamics CRM sales force automation functionality, including new data entities, workflow and reports. Using the PRM Accelerator, companies can jointly manage sales processes with their channel partners through a centralized Web portal, as well as extend this integration to automate additional business processes.

The accelerator installation package contains all source code, customizations, reports, workflows, assemblies, documentation and installation videos.

Note: In order to utilize the Partner Portal you are required to install the Portal Integration Accelerator first!

The document can be downloaded from the following locations:
PartnerSource: https://mbs.microsoft.com/partnersource/marketing/statementofdirection/MD_CRM_SOD.htm

CustomerSource: https://mbs.microsoft.com/customersource/documentation/whitepapers/MSD_CRM4StatementOfDirection.htm

Update: Mondo had declared itself bankrupt late 2009, but appears to have merged with another Danish MSCRM consulting company called KeyZone.  Here’s the Google translation link.

SPI Accelerator screenshot

A new accelerator for Microsoft Dynamics CRM was released today, and you could say it’s a unique one.  If you go to the CodePlex site, you’ll only be able to download a whitepaper from this page; that’s because this sales methodology is proprietary.  There’s a separate registration page for the actual download.  So, if your firm or client subscribes to the Sales Performance International (SPI) Solution Selling sales methodology, then this one is right up your alley.  Oops, I almost forgot the ®.

What I like about this accelerator is that it incorporates other Microsoft technologies like Silverlight and Windows Workflow Foundation to add value to Microsoft Dynamics CRM.  What is not so nice is that it requires a pricey subscription, in comparison to the other free Accelerators.

One option is to deploy it On-Premise.  It’s free for 3 users or less, but as a proprietary sales methodology, you’ll have to start paying to get more users.  This accelerator will be available for On-Demand (hosted by Mondo from Denmark).

Subscription options for this sales methodology:

1. Hosted by Mondo (on-demand), customers pay a license subscription fee per user per month which includes a Mondo hosted subscription to Microsoft Dynamics CRM.
2. On-premise customers may download and install the accelerator on their own servers. On-premise customers have two solution options: the basic and professional editions. The Basic edition can be downloaded and deployed at no cost. The Professional edition requires a license to be purchased for each user; this license fee includes a 2-year software assurance (support) package.

To download the free copy of the basic edition, as well as the installation guide and user manual, go to this Mondo.dk link and register.

The SPI "Pain Chain". Ouch!

SPI "Strength of Sale"

The Wayans bros. were the first CRM Consultants

According to this Gartner press release, the worldwide market for CRM solutions has grown 12.5% since last year in 2007.  Looks like there’s now solid evidence businesses are catching on to the benefits of a CRM solution… or even better, xRM.

But one of the highlights of this story is that Microsoft Dynamics CRM revenue grew 75% last year.  Much of the success was attributed to the trend in SaaS, with the likes of Microsoft CRM Online and Salesforce.com.

Software as a Service (SaaS) continued to drive the market forward, representing nearly 20 percent of total CRM software market revenue in 2008, up from just over 15 percent in 2007. Interest in social networking and social software also escalated in 2008 as businesses were confronted with the sales, marketing, and serviceability impact of increasing consumer participation in online forums.

SAP continued to be the market leader accounting for 22.5 percent of worldwide CRM software revenue in 2008 (see Table 1), but this is down from a 25.5 percent share in 2007. Microsoft experienced the strongest growth rate among the top 5 vendors, as its revenue increased 75 percent in 2008.

I’ve been busy on a couple projects lately, so I’m predicting there will only be more in the near future!  Let me know if you’ve personally seen more CRM business too.

Analytics R2 Accelerator - Sales Manager Dashboard Report

The future R3 version will add cubes, data mining applications, PerformancePoint scorecards and other great analytical tools.

Be sure to download this release and give it a trial run on the April 2009 VPC.  Let me know if you like it!

Download Link:

• Analytics Accelerator for Microsoft Dynamics CRM 4.0 [CodePlex.com, 5MB]
• Sample Sales Manager Dashboard Report [PDF]
  

Excerpt from the Whitepaper:

The Analytics Accelerator for Microsoft Dynamics CRM 4.0 will be delivered in three releases – each release will build on the capabilities of its predecessor. Here is a summary of what each release will include:

Release 1 (December 2008):
•    SQL Server 2005 Dashboard reports
•    Simple SQL Server 2005 Analysis Services (SSAS) cube

Release 2 (THIS RELEASE):
•    SQL Server 2008 Dashboard reports
•    Fixes and enhancements to the SQL Server 2005 dashboard reports

Release 3:
•    Simple SQL Server 2008 Analysis Services (SSAS) cube
•    Sales Pipeline trending analysis example (SQL Server 2005 AND 2008)
•    Enhanced SQL Server Analysis Services (SSAS) cube (SQL Server 2005 AND 2008)
•    Embedded data mining applications
•    Microsoft Office PerformancePoint Server scorecards
•    Security synchronization plugin (and source code) to replicate the Microsoft Dynamics CRM security model to the SSAS cubes